We’re accepting applications for the position of Portfolio Office Co-ordinator. Responsibilities will include budgets and financial administration, department administration and support, programme administration, reporting and many other functions.
Duties and Responsibilities:
- Managing purchase orders
- Managing receipting processes
- Co-ordinating and reconciling Capital Expenditure and Operational Expenditure budgets
- Reconciling and balancing requests
- Reviewing and releasing quarterly funds in collaboration with Business, Information Technology and Finance
- Conducting monthly alignment sessions
- Holding monthly meetings with Management and the Finance Team for reconciliation and alignment
- Capturing and maintaining divisional process documentation and templates
- Managing facilities
- Booking and co-ordinating boardrooms
- Ordering and co-ordinating stationery
- Loading and managing IRS and workflow access requests
- Co-ordinating and facilitating events
- Managing divisional assets
- Managing divisional leave and team capacity planning
- Providing application access support for Jira, Confluence and Microsoft Teams
- Engaging and communicating with Business and Information Technology stakeholders
- Administering, co-ordinating and reporting on PI planning
- Administering, co-ordinating and reporting on PI delivery
- Maintaining and performing housekeeping on Jira tickets
- Supporting and training in demand management
- Preparing and planning capacity balancing
- Co-ordinating and supporting the compilation of reports with relevant stakeholders
- Reviewing and performing quality assurance on report content in collaboration with content providers
- Ensuring weekly, monthly, quarterly, annual and ad-hoc reports are submitted by deadlines
- Capturing and maintaining the staff database
- Managing divisional staff and distribution lists
- Maintaining organisational charts
- Supporting and tracking the recruitment process
- Supporting and promoting staff well-being
- Supporting and promoting health and safety
- Supporting and co-ordinating staff learning and development
- Supporting and co-ordinating Tech Manco activities and managing and tracking actions
Minimum Requirements:
- At least 5 years experience in a similar role
- A three year qualification in Finance