The purpose of this position will be to ensure all vendors are paid accurately and timeously in accordance with trading terms, ensuring the accounts are clean, and ensuring there are no ageing transactions on the account among many other functions. (Permanent role based in Johannesburg).
Duties and Responsibilities:
- Working closely with Creditors Administrators to ensure the accurate processing and management of supplier invoices, credit notes, proof of delivery (POD) documents and supporting documentation
- Managing the end-to-end month-end Accounts Payable process, ensuring all deadlines are met accurately and on time
- Investigating and resolving unmatched credits, supplier deductions, paybacks and reconciliation discrepancies
- Reviewing automated reconciliations, identifying missing documentation and ensuring reconciliations are complete and accurate
- Investigating, resolving and closing supplier queries within agreed service levels, including recovering interim payments where applicable
- Reconciling supplier statements with vendor accounts and resolving outstanding reconciling items promptly
- Ensuring the escalation process is followed and all weekly and monthly deadlines are achieved
- Monitoring and maintaining the supplier age analysis, ensuring outstanding balances remain within company targets
- Processing and accurately applying supplier payments, credits and account adjustments
- Performing daily follow-ups on unpaid invoices, validating supporting documentation and investigating invoices omitted from payment schedules
- Maintaining a sound understanding of the Accounts Receivable and Dealer Claims processes to effectively resolve supplier deductions and payment discrepancies
- Applying supplier payment terms, rebates, settlement discounts and contractual agreements accurately
- Managing supplier Accounts Receivable statements relating to supplier claims and ensuring outstanding balances are reconciled and resolved
- Managing internal and external stakeholder queries professionally and within agreed turnaround times
- Preparing cash flow projections and assisting with supplier payment forecasting
- Ensuring compliance with company policies, financial controls and standard operating procedures
- Preparing and submitting accurate reports to Management on reconciliations, outstanding queries, aged balances and payment status
- Co-ordinating supplier meetings to resolve outstanding account issues and strengthen supplier relationships
- Managing a portfolio of small to medium supplier accounts, ensuring timely reconciliations, accurate payments and effective account management
Minimum Requirements:
- Matric or equivalent, preferably including mathematics or accounting
- Furthering studies if highest qualification obtained is Matric
- At least 6 months to 1 year experience in creditors
- Computer literate at least at intermediate level
- Basic accounting understanding