Applications are open for the position of Commercial Support Coordinator. The purpose of this role will be to provide administrative support to the Commercial Department by tracking applications from tenants, processing approvals and associated lease agreements and capturing leases on the billing tool. The role will also involve processing renewals and liaising with tenants to ensure renewal prior to expiry. The Coordinator will also be assisting in all administrative related duties.
Duties and Responsibilities:
- Providing administrative support to the Commercial Department by tracking applications from tenants, processing approvals and associated lease agreements, and capturing leases on the billing tool
- Processing renewals and tracking with tenants to ensure renewal prior to expiry
- Assisting in all administration-related duties
- Tracking tenant applications on the Site Share portal and ensuring completion with relevant stakeholders within agreed service level agreements
- Calculating monthly rental per approved application, issuing leases, and ensuring conclusion between tenant and relevant parties based on the Delegation of Authority, using relevant tools such as the Site Share portal and Docusign
- Processing duly signed leases using relevant tools such as SharePoint and SAP
- Assisting with all internal and external application and billing enquiries and providing updated status reports
- Co-ordinating applications from tenants based on agreed timelines
- Finalising lease renewals prior to expiry
- Capturing accurate information on relevant tools
Minimum Requirements:
- Matric and tertiary qualification in Facilities Management, Property Management, Project Management, Finance Management or Contract Management
- At least 3 years experience in contract management and administration in the property environment (preferably telecoms sites)
- At least 2 years financial administration experience
- Experience using SAP Real Estate and Microsoft Office
- Strong relationship building and people skills