This position is based in Midrand.
We’re accepting applications for the position of Accounts Payable Clerk and Trade Reconciliation Clerk. The purpose of this position will be to promptly verify suppliers’ invoices and claims, to prepare reconciliations and facilitate and consolidate payments to suppliers every month, and to investigate claims, discrepancies and ensure credits are passed, among many other functions.
Duties and Responsibilities:
- Verifying supplier invoices against goods received in SAP, processing approximately 455 invoices per month
- Investigating verification differences relating to pricing and stock discrepancies through follow-up and communication with suppliers or the relevant Depot
- Raising claims against suppliers for pricing and stock discrepancies where required
- Communicating all discrepancies to suppliers within 14 days
- Obtaining supplier statements and performing reconciliations for supplier payments, completing approximately 40 to 50 reconciliations per month
- Following up on outstanding reconciliation items with suppliers, ensuring no items remain outstanding for more than 60 days
- Preparing payments by flagging items within SAP to match approved reconciled payment amounts
- Ensuring all payments are made within the agreed payment terms
- Processing supplier correction journals
- Checking that payment runs reconcile with the total payment list
- Forwarding remittances and reconciliations to suppliers on a monthly basis
- Preparing and updating the monthly claims ageing schedule, including action plans for items outstanding for more than 60 days
- Backdating all verification documents before the close of the financial month, ensuring Goods Receipt and Invoice Receipt (GR-IR) balances are reduced to a measurable value
- Filing all invoices and related documentation on a monthly basis
- Filing all reconciliations on a monthly basis
- Recording copies of supplier claims
- Taking ownership of tasks and responsibilities while demonstrating effective self-management through planning, prioritising and continuous self-development
- Following through to ensure quality and productivity standards are consistently and accurately maintained
- Informing relevant parties of unmet tasks or deadlines, highlighting potential risks and providing appropriate resolutions
- Supporting and promoting core business values
- Managing the expectations of colleagues and clients while communicating effectively
- Demonstrating a willingness to assist others and going the extra mile to achieve team targets and objectives
- Championing the training and development of self and others by utilising available training opportunities and contributing to the development of new training solutions relating to product costing in collaboration with National Training Specialists
- Participating in regular performance appraisals and ensuring personal targets and goals are clearly defined and achievable
Minimum Requirements:
- Matric with accounting
- Studying towards an accounting based tertiary qualification would be preferable
- Minimum 1 year experience in an accounting or administrative field preferably using SAP R/3 module