The purpose of this position will be to ensure all vendors are paid accurately and timeously in accordance with trading terms, ensuring the accounts are clean, and ensuring there are no ageing transactions on the account among many other functions. (Permanent role based in Johannesburg).
Duties and Responsibilities:
- Managing the end-to-end supplier reconciliation process, ensuring supplier statements reconcile accurately with the General Ledger
- Managing the month-end Accounts Payable process, ensuring all deadlines are met accurately and on time
- Working closely with Creditors Administrators to ensure the accurate processing and management of invoices, credit notes, proof of delivery (POD) documents and related supporting documentation
- Investigating and resolving unmatched credits, deductions, supplier claims, paybacks and reconciliation discrepancies
- Reviewing automated reconciliations, identifying missing documentation and ensuring all reconciliations are complete and accurate
- Ensuring supplier queries are investigated, resolved and closed within agreed service levels, including recovering interim payments where applicable
- Monitoring and maintaining the age analysis, ensuring outstanding balances remain within company targets
- Processing and applying supplier payments, credits and account adjustments accurately
- Performing daily follow-up on unpaid invoices, validating supporting documentation and resolving invoices omitted from payment schedules
- Maintaining a thorough understanding of the Accounts Payable, Accounts Receivable and Dealer Claims processes to effectively investigating supplier account discrepancies
- Applying supplier payment terms, rebates, settlement discounts and contractual agreements accurately
- Managing internal and external stakeholder queries professionally and within agreed turnaround times
- Monitoring supplier Accounts Receivable statements relating to supplier claims and ensuring outstanding balances are reconciled and resolved
- Preparing cash flow projections and providing accurate payment forecasts to Management
- Preparing and distributing management reports relating to supplier accounts, reconciliations, outstanding queries, aged balances and cash flow
- Scheduling and facilitating supplier review meetings where required to resolve outstanding account matters
- Monitoring high-value and complex supplier accounts, ensuring risks are identified and escalated appropriately
- Managing foreign and international supplier accounts, ensuring compliance with company procedures and payment requirements
- Analysing stock entries, warehouse accounts, supplier deductions and extended payment terms to ensure financial accuracy
- Ensuring all escalation procedures, internal controls, company policies and financial procedures are consistently followed
- Continuously identifying opportunities to improve reconciliation processes, controls and operational efficiency
- Providing support to team members, sharing knowledge and assisting with additional responsibilities as required
- Maintaining a comprehensive understanding of the Dealer Claims process and its impact on supplier accounts and reconciliations
- Taking ownership of personal development by continuously improving product, systems and process knowledge
Minimum Requirements:
- Matric or equivalent, preferably including mathematics or accounting
- Furthering studies if highest qualification obtained is Matric
- At least 1 year experience in creditors
- Computer literate at least at intermediate level
- Basic accounting understanding